ADMINISTRATION CLERK & ADMINISTRATION CLERK WARMS

REF NO: 100521/11
Branch: Chief Operations Office Western Cape, Div: Corporate Services
SALARY : R173 703 per annum (Level 5)
CENTRE : Bellville

REQUIREMENTS : A Senior / Grade 12 certificate. Knowledge of clerical functions, practices as well as the ability to perform administrative duties, capture data, operate a computer and collate administrative statistics. Be computer literate and have sound knowledge of Microsoft Office, i.e. MS Word, MS Excel, MS Outlook, MS PowerPoint and Internet Explorer. Basic knowledge of the Public Financial Management prescripts. Knowledge of basic Treasury Regulations. Knowledge and understanding of the legislative framework governing the Public Service. Knowledge of working procedures in terms of the working environment. Interpersonal relations. Flexibility. Team work. Basic knowledge of problem solving and analysis. People and diversity management. Client orientation and customer focus. Accountability and ethical conduct. Planning and organising. Good verbal and written communication skills.

DUTIES : Book flights and accommodation in the Region. Compare quotes from the service provider (travel agency). Ensure that order numbers are allocated to each booking. Issue vouchers or confirmations to the travellers/officials. Handle routine enquiries. Cell phone, labour devices and data lines management. Make photocopies and receive or send facsimiles. Distribute documents/packages to various stakeholders as required. Type letters or other correspondence when required. Reconcile and preparation of invoices for payment. Keep and maintain the coming and outgoing document register of the component. Liaise with internal and external stakeholders in relation to procurement of goods and services. Obtain quotations, complete procurement forms for the purchasing of standard office items. Stock control of offices stationary. Keep and maintain the asset register of the component. Assist with any other office administration duties when needed. Assist with switchboard duties and minute taking when needed.

ENQUIRIES : Mr AV Qhina, Tel No: (021) 941 6113.
APPLICATIONS : Western Cape (Bellville): Please email your applications quoting the relevant reference number to WCrecruitment@dws.gov.za
FOR ATTENTION : Ms K Melelo

ADMINISTRATION CLERK: WARMS

REF NO: 100521/12
Branch: Chief Operations Office Western Cape, Div: Water Use License Authorization
SALARY : R173 703 per annum (Level 5)
CENTRE : Bellville

REQUIREMENTS : A Senior / Grade 12 certificate. Knowledge and experience in clerical functions, practices as well as the ability to capture data, operate a computer and collate administrative statistics. Be computer literate and have sound knowledge of Microsoft Office. Knowledge of Water Services Act and National Water Act 1998(Act No 36 of 1998). Knowledge of the National Water use Registration process. Knowledge of administrative procedures. Understanding of Social and Economic development issues. Basic Financial management and knowledge of PFMA. Problem solving and Analysis. People and Diversity Management. Client Orientation and Customer Focus. Communication skills. Accountability and Ethical Conduct.

DUTIES : Implement administrative procedures for the component. Implement policies. Implement action plan for the section. Adhere to the financial procedures in the section. Compile monthly reports. Advise management on good administrative practices. Provide feedback on identified administrative gaps. Serve as the main interface between the clients and other functions in the national water use registration process including capturing of WULAS and the handling of enquiries from clients. Handle all aspects relating to the filing and retrieval of water use files. General office administration.

ENQUIRIES : Ms H Khoza, Tel No: (021) 941 – 6083.
APPLICATIONS : Bellville: Please email your applications quoting the relevant reference number to WCrecruitment@dws.gov.za
FOR ATTENTION : Ms K Melelo

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